SOFTWARE FEATURES

Healthcare Data Management System (HDMS)

Offering a full customer intake processing with business intelligence built into the software to avoid over shipment, conflicts and ensure proper gathering of information for billing. Other features include electronic drop shipment of products to your patients, integrated billing and, of course, state of the art billing to all payers and situations.

It is more than just a billing system!


Additional features

Billing

  • Claim auditing and tracking of financial and non-financial activities on every claim
  • Insurance and patient collection letters
  • Sales commission reporting with several different policies possible
  • Allowables for any payer controlled by Date of Service for multiple allowable rates that change over time.
  • Cross reference tables for diagnosis codes, HCPC's, and modifiers so when they change, no special billing is necessary. Right information on each claim every time
  • User defined payer types with specific billing rules controlled by you to suit your needs
  • Real-Time billing with an easy-to-use and friendly data entry and correction process. No need for nightly batches or special procedures to correct claims
  • Bill for commercial and nursing home accounts without any special steps or processes
  • Power aging and A/R reporting with custom variable aging groups and subtotals to highlight outstanding balances
  • Revenue Report generator for cross-tab comparing of all financial information
  • Rejection summary and follow up reporting
  • Advanced Beneficiary Notices (ABN) with automatic upgrades and modifiers, not just a print function.

Customer Service

  • Tight integration with our Plan of Service product, select Plan of Service on the left for all the features of Plan of Service

Competitive Bidding

  • Specifically designed for competitive bidding and specific special contracts
  • The core design facilitates sharing of information with contracted partners; patient information and orders can be securely transmitted

EDI

  • Transmit ANSI 837 and ANSI 276 to any EDI trading partner
  • Convert and process any ANSI 997, 835, 276 or 864 files that are returned
  • Automatic posting of all ERN files, payments and rejections
  • Built in file transfer processing for many EDI partners
  • Complete audit log of each file ever created and transmitted

CMN/PA Management

  • Complete CMN tracking and management system
  • Identifies and tracks documents needing a follow up or to be printed
  • CMN's have a unique history and note area for extra documentation
  • Batch Recertification of CMN's based on usage and recent sale history
  • Variable CMN formats and cover letter controls allow different formats and letters for each payer type
  • Customizable CMN formats and Cover Letter put you in control if further customization is needed for your organization

Accreditation

  • Create and track all the care plans that are needed for your patients based on equipment already renting
  • Reports all patients that need follow-ups based upon specific equipment
  • Locate, track, and service all equipment that is due for maintenance based on manufacturer's guidelines
  • Tracking of all cylinders placed with patients including patient specific counts
  • Lot number tracking and reporting
  • Oxygen fill testing and logging for companies that fill their own cylinders

Plan of Service

A companion application that will run in conjunction to the already powerful HDMS application. This module is designed specifically to provide a complete customer service data entry and order tracking solution. The fast and easy data entry process and validation methods are designed to catch, prevent and even guide the operator past any possible billing problems for a specific product or service.


Benefits

  • Automate patient setup and intake, reducing paperwork
  • Easy for operators to navigate
  • Integrates with document imaging solutions
  • Increases revenue and decreases rejections
  • Bar coding and point-of-sale integration
  • Order status viewable at any point
  • Inventory management and purchasing functionality
  • Security compliant with HIPAA regulations
  • Audit tracking of changes made to patient data
  • Increased employee accountability

Features

  • Scheduling and routing of deliveries, pickups and service calls
  • Quantity limit checking and verification
  • Electronic patient drop ship from supplier warehouses
  • Electrion purchase orders
  • Customized work order tickets
  • Assign responsible employees or departments to tasks
  • Back orders and special delivery handling
  • Accreditation annual maintenance logs
  • Full inventory management system; including valuations and depreciation schedules

Plan of Service Remote

Providers who use a billing service to fulfill their billing needs can utilize our Remote Client, providing that the billing service already uses our great HDMS product. This is build on the same core as the standard Plan of Service and delivers the same powerful features as the main application. The main feature is the ability to have information completely moved via a secured internet connection to your billing service. No more shuffling or lost paperwork, and the data can is still kept locally for audits and reports.

Document Imaging

Scan all the documents that are in your patient's charts into a graphic image so they may be retrieved by any computer within your organization. No longer do you have to leave your desk to retrieve patient charts or locate them in your office. Then can be accessed and shared by others in the office and even remote offices, simultaneously. The built-in security features of document imaging allows for your patient's charts and information to be more secure than they are when they existed on a shelf.